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11th Annual Smart Workspace Design Summit

Designing for Flexibility, Functionality, and Human Experience

  • 18 – 20 November 2025
  • Mercure Hotel MOA Berlin, Germany
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11th Annual Smart Workspace Design Summit

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Welcome to the Smart Workspace Design Summit, the premier three-day event that brings together a distinguished gathering of industry experts and seasoned professionals to explore the cutting-edge trends and innovations in smart workspace design. This exceptional event is meticulously curated to empower organizations and professionals with the latest insights, strategies, and best practices in creating inspiring, efficient, and future-proof workspaces, maximizing your business potential, and ensuring a distinctive competitive edge in today’s dynamic and rapidly evolving work environment.

Event speakers

Henriette Weiss | Speaker | Fleming
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Henriette Weiss
Global Head of Workplace Solutions
Philips, Germany
Karina Gram | Speaker | Fleming
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Karina Gram
Head of Global Workplace Strategy & Design
Vestas, Denmark
Rashmi Verma | Speaker | Fleming
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Rashmi Verma
Global Head of Diversity & Inclusion
Hugo Boss, Germany
Andreas Danko | Speaker | Fleming
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Andras L. Danko
Managing Director, Bayer Real Estate
Bayer, Germany
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Jörn Wächtler | Speaker | Fleming
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Jörn Wächtler
Director Workplace Experience, Design & Concepts
Adidas, Germany
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Izabella Lorenz | Speaker | Fleming
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Izabella Lorenz
Global Real Estate & Workplace Strategy
Zoom, Netherlands
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Key Kawamura | Key Speaker | Fleming
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Key Kawamura
Co-Founder, Leader of the Future of Workplace
Studio Banana, UK
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Gilberto Vizzini | Speaker | Fleming
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Gilberto Vizzini
Country Manager
IL Prisma, UK
Esra Fanoscu | Speaker | Fleming
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Esra Fanoscu
Managing Director, Corporate Services
EBRD, UK
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Ann-Sofie Vorbeck | Speaker | Fleming
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Ann-Sofie Vorbeck
Workplace Design Lead
Nordea, Denmark
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Axel Mayser | Speaker | Fleming
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Axel Mayser
Head of Corporate Building Solutions & Travel Management
Allianz, Germany
Katarzyna Gaweł | Speaker | Fleming
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Katarzyna Gaweł
Head of Diversity, Equity & Inclusion
Ringier Axel Springer, Poland

Key Features at a Glance

  • Proven Smart Workspace Design Summit in Europe
  • 2 Focused Tracks
  • Site visits to the Coolest Offices Around
  • 20+ Inspirational Speakers
  • 120+ Talented Experts
  • 12+ Hands-on Use Cases
  • 30-minute Presentations
  • Interactive Sessions
  • 10+ Hours of Content
  • 8+ Hours of Informal Discussions
  • Walk-in, Walk-out Sessions
  • Electronic Polling & Networking
  • “Know Your Peers” Cocktail Reception

Why Attend our SWDS in 2025?

Access to Leading Thinkers:

Learn from 20+ inspirational speakers and 120+ experts across industries sharing practical strategies and visionary ideas.

Powerful Networking:

Connect with CxOs, directors, and managers from across Europe through cocktail receptions, informal discussions, and networking tools.

Cutting-Edge Topics:

Stay ahead with discussions on hybrid work, AI integration, inclusive design, employee well-being, sustainability, and smart technologies.

Diversity & Inclusion Focus:

Dive into inclusive design, DEI strategies, and creating supportive, accessible work environments for all employees.

Hands-on Learning:

Participate in 12+ use cases and interactive sessions, including real-time data-driven workplace design and sensory-enriched spaces.

Interactive & Flexible Format:

Benefit from walk-in/walk-out sessions, electronic polling, and small group discussions like the “Sum-up Hackathon.”

Curated Tracks:

Choose between two focused streams — Workplace Transformation and People, Process & Technology — tailored to your professional interests.

Practical Takeaways:

Short, 30-minute presentations ensure actionable insights without information overload.

Immersive Experiences:

Enjoy exclusive site visits to Berlin’s most innovative office spaces for real-world design inspiration.

Global Perspectives:

Engage with professionals from Western, Northern, Central, and Southeastern Europe — all bringing regional insight into global challenges.

Summit

Brochure

Get the complete program line-up, speaker details and more.

download brochure
Smart Workspace Design Summit organized by Fleming_Agenda Cover

Key Takeaways from the Summit

  • Future-Proof Design Strategies:
    Learn how to create adaptable, resilient workspaces that can evolve with your organization’s needs and employee expectations.
  • Human-Centered Design Principles:
    Discover how inclusive, sensory-rich environments can boost employee well-being, engagement, and performance.
  • Smart Tech Integration:
    Gain insights into leveraging AI, data analytics, and smart systems to enhance workspace functionality and decision-making.
  • Hybrid Work Excellence:
    Explore best practices for designing offices that complement remote work while strengthening culture, collaboration, and creativity.
  • Cross-Functional Alignment:
    Understand how to align real estate, HR, and IT teams to deliver cohesive, people-focused workplace strategies.
  • Data-Driven Decisions:
    See how real-time workplace metrics and trend forecasting can drive smarter space utilization and transformation planning.
  • Community & Culture Building:
    Walk away with tools to foster inclusion, social responsibility, and a sense of belonging across distributed teams.
  • Global Inspiration, Local Application:
    Learn how to apply universal design principles while honoring regional and cultural differences in workspace planning.
  • Actionable Insights:
    Leave with tangible ideas, frameworks, and case studies you can implement right away in your own workplace transformation journey.

2024 Edition in Numbers:

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Are you interested in speaking?

Do you have best practices to share with your industry peers? This is your opportunity to share your knowledge, insights and experience with an audience.

I'm interested

Interested in sponsoring?

Meet the right combination of decision makers and influencers. Bring your value proposition!

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Testimonials

“The organization over the last two days and during the entire lead-up to the summit was awesome. It was very professional and brought about a mix of professionals, which was really great. It wasn’t boring; there were different events to choose from and there was more to it than just the summit. The location, Lars and his facilitation, the singer on Thursday, the barista, the flawless AV set up – these little details of hospitality and event management made the summit memorable (apart from the great content, of course).“
Sudhir Saseedharan
Sudhir SaseedharanDesign Manager, LEGO
“SWDS is the greatest international knowledge hub on workspace design, where experts from all sides of the spectrum meet. Meeting other professionals, sharing knowledge and learning from each other during the many interactive networking moments really made this a valuable summit for me personally.“
Lars Sorensen
Lars SorensenModerator
“Attending the Smart Workspace Design Summit has held great value for us. Many different aspects involved in this transformation have been addressed: space, behaviors, technology, real estate, generations, branding... with a high focus on humans, in an informal and energetic, though highly professional, atmosphere. We consider it a high-value experience.”
Stefano Carone
Stefano CaroneManaging Director, || Prisma
“Thank you for a well-prepared and very inspiring meeting.”
Klaus Reiter
Klaus ReiterDirector, Colliers International Deutschland GmbH
“SWDS was one of the best workspace events we have attended this year. The audience is a unique blend of architects and workplace enthusiasts, which makes for a very diverse crowd with innovative perspectives. The venue was perfectly chosen to encourage networking and idea-sharing. We are already looking forward to the next event!”
Joe Harris
Joe HarrisGlobal Business Development Manager, Trimble Real Estate and Workplace Solutions
Great! A lot of good cooperation, fantastic questions, and great presenters.
Andreas Danko | Speaker | Fleming
Andras L. DankoBayer, Managing Director, Bayer
Great so far — really great. A lot of people, a lot of different voices, and a great exchange with different industries and so on.
Axel Mayser | Speaker | Fleming
Axel MayserAllianz, Head of Corporate Building Solutions & Travel Management
It's interesting because I see that many people are coming from different sectors, different industries, and different countries, but we are talking about the same problems. It's also interesting to see how we are setting up smart designs and workplaces to stay competitive, while making them attractive places to come to.
Dragana Radisic | Speaker | Fleming
Dragana RadisicLipton Teas & infusions, Global Head of Internal Control and Policy
The summit was really good. I think it was well organized. I would definitely attend again next year, and I would encourage other people to attend as well. There have been interesting topics discussed, and I thought it added a lot of value to my knowledge about the workplace.
Hassan Shaikh | Speaker | Fleming
Hassan ShaikhBoehringer Ingelheim, Senior Manager Workplace Strategy
It's been really good — a real pleasure.
Jenifer Rhodus
Jenifer RhodusVP of Sales for EMEA & APAC, Yarooms
I think it's great. I had some great chats during lunch — really good discussions. I learned a lot and made a lot of connections, which is great.
Lizette Engelen | Speaker | Fleming
Lizette EngelenEricsson, former Community Lead, Global Workplace Community & Innovation
That's great — very inspiring. A lot of great people. It's definitely worth coming.
Inaki Lozano Ehlers | Speaker | Fleming
Iñaki Lozano EhlersBICG, CEO & Founder
This is my fourth time. It feels like coming back "home" — it's a really nice summit. I like that there’s always a kind of mix; I'm from IT, but I also like to collaborate with Facility Management and HR, and I think it's a good combination that we have here. It's nice to get some confirmation, but it's also great to hear new things. I really like it.
Wybe Koolstra | Speaker | Fleming
Wybe KoolstraNN, Platform Architect Digital Workplace Services
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Event Gallery

Venue

Mercure Hotel MOA Berlin

Stephanstraße 41, 10559 Berlin, Germany

Phone: +49 30 3940430
Email: hello@moa.de

Mercure Hotel MOA Berlin
MORE INFO ABOUT THE HOTEL

Don’t miss this exclusive opportunity to elevate your organization’s workspace design effectiveness to unparalleled heights. Enrich your knowledge through thought-provoking sessions and panel discussions led by top-tier experts in the field. Expand your network and establish valuable connections with like-minded peers and industry leaders. Join the Smart Workspace Design Summit to secure your organization’s resounding success in the ever-evolving world of workspaces, embracing innovative concepts, leveraging cutting-edge technologies, and revolutionizing your workspace strategy to optimize employee engagement, enhance operational productivity, and embrace new heights of excellence and efficiency in your industry. Register now to unlock the full potential of your workspace design endeavors!

Contact us

Peter Novakt | Senior Marketing Manager | Fleming
Linkedin
Peter Novak
Senior Marketing Manager
Phone: +421 257 272 100
Email: event.inquiries@fleming.events

DOWNLOAD THE BROCHURE AND REVEAL THE FULL PROGRAM DETAILS

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